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As the curtains draw on the vibrant event that was ThinkTransit 2024, we reflect on three days filled with insightful discussions, inspiring talks, and groundbreaking demonstrations. From the warm Tucson welcome on Day 1 to the celebratory awards ceremony on Day 3, each moment was a testament to the collective passion and commitment driving the future of transit.
Day 1: Setting the Stage
The excitement kicked off with a warm welcome from Sabrina Herrera, Assistant General Manager of Sun Tran, setting the tone for what was to be an incredible event. Mj Maynard’s keynote address illuminated the future of transit in Southern Nevada, resonating deeply with attendees. The interactive yard management demo by Vontas showcased cutting-edge solutions in transit management, setting the stage for innovative discussions to follow.
Day 2: Dive into Innovation
Day 2 delved deeper into innovation with engaging product showcases and Transit Unplugged Live sessions featuring top transit CEOs. Attendees explored groundbreaking solutions reshaping transit management and operations, while the Solution Center buzzed with activity. Vontas also signed up attendees for the new Vontas Customer Portal highlighted the commitment to enhancing accessibility and support.
Day 3: Closing with Excellence
The final day began with our ThinkTransit Awards of Excellence and a keynote address from special guests RATP Dev GM Tucson, Steve Spade, and RATP Dev USA VP, Client Relations, Robert Smith sharing insights into innovations at Sun Tran.
The ThinkTransit Awards of Excellence celebrated outstanding contributions to transit, recognizing the best and brightest in the industry. Congratulations to all our winners:
Innovation: Central Ohio Transit Authority
Advancement: Massachusetts Bay Transportation Authority
Alliance: Fresno Area Express
Community Builder: Jesse Isaacson, Paratransit, Inc.
Trapeze Employee: Jason Ellis
Vontas Employee: Heidi Davis
Attendees also had the opportunity for a Tech Tour of Sun Tran facilities, further immersing themselves in the world of transit innovation.
Thank You to Our Sponsors
ThinkTransit 2024 would not have been possible without the generous support of our sponsors. We extend our heartfelt gratitude to Cradlepoint, Iris, Message Point Media, MV Transportation, Quality Mobile Installations, Scheidt & Bachmann, Sierra Wireless, TransTrack Solutions Group, TSI Video, and Zonar Systems. Your commitment to building relationships and advancing transit innovation is truly appreciated.
Looking Forward
As we bid farewell to another successful ThinkTransit event, we carry forward the energy, insights, and connections fostered over three transformative days. To all our customers, partners, and Sun Tran, thank you for your unwavering support. We eagerly anticipate reconvening next year to continue shaping the future of transit together. Stay tuned for our 2025 announcement!
Until then, stay connected, stay inspired, and keep pushing the boundaries of possibility in transit innovation!
The dynamic leader of RTC Southern Nevada will bring a little Vegas to Tucson
MJ Maynard is a dynamic leader who has been at the helm of the Regional Transportation Commission of Southern Nevada for over four years now and has put Las Vegas on the map as a transit forward city. Frequent guest on Transit Unplugged, she continues to support better transit access for all, moving towards zero emissions, and helping bring a strong transit culture to a city known for its love of cars.
It all starts with hospitality
MJ famously didn’t start off in transit. She spent 25 years in the hospitality industry and over a decade as Vice President of the Hard Rock Hotel and Casino. If you think about it, starting with a focus hospitality and customers is a perfect foundation for a career in transit. In her interviews on Transit Unplugged, she talks about how being in the hospitality industry shapes how she looks at the world (listen to her segments on our Transit Unplugged playlist) .
MJ left the Hard Rock to join RTC sixteen years ago and rose up to the top job four years ago taking over as CEO from Tina Quigley. MJ was looking for a challenge, and if nothing else, RTC gave her that challenge.
RTC is more than just buses
Most agencies in North America are only responsible for moving people around by bus, train, van, etc., but not RTC. At RTC they are responsible for the roads, traffic management, and buses. It’s a complex job that forces a CEO to bring more than a transit mindset to the job. You have to look at how roads help, or hinter, people getting around. How traffic signals can keep people moving or cause traffic gridlock. And all of it is managed from a state-of-the-art control room that RTC also shares with emergency management. This advanced traffic management system is one of her secrets to managing events like CES or when a football game ending overlaps with a hockey game starting.
You can learn more about the massive job RTC has in the premier episode of Transit Unplugged:
Making transit better for everyone
One of the biggest challenges facing many fast growing communities are transit deserts. In RTC’s case, they are transit deserts literally in the desert, but the solution MJ used was an innovative one. Before trying to expand fix routed service to a community that’s never had transit before, she deployed microtransit to the areas. On demand microtransit connected entire neighborhoods to the larger transit system that had never had access before. The pilots were very successful at creating new riders and gives RTC critical insight into how people use transit in these former transit deserts. This data will be crucial to deciding when the right time to set up fixed route transit to the area.
But transit is also about access, opportunity, and equality.
MJ worked with local community groups and leaders to create a mobile training center to help everyone from seniors to the disabled learn hands on how to use the transit system. Instead of trying to get people to come to RTC to learn about how they system works, the system (and bus) come right to them. In her address opening the service, MJ spoke about how much this meant to her personally and her vision for making sure everyone has access to transit and opportunities.
Leadership in the industry
MJ is, of course, a natural leader. You can hear that every time you hear her speak. She is deeply involved in the Hydrogen Fuel Bus Council, serving as board member. She’s also been on or serves on the boards of ITS America, APTA, WTS International, and more board in her own community. MJ devotes her time and energy to helping the people can causes she believes in. Causes to help make the world a better place for all of us.
Join us for MJ Maynard’s Keynote address to open day one of ThinkTransit
This year we are honored to have MJ as our keynote speaker to kick off day one of ThinkTransit. MJ will share with us her wisdom and insight from not only her nearly 16 years in public transit, but her 25 years in the hospitality industry as well. Here is a taste of what you can expect from her keynote with her Women Leaders in Transit CEO roundtable:
We hope you join us at ThinkTransit from March 24-27, 2024 in Tucson, Arizona.
In less than two weeks we’ll see you in Tucson for ThinkTransit. You’ll experience three days of incredible keynotes, expert-led sessions, hands-on training, technical tours with Sun Tran Public Transit, and more.
This year at ThinkTransit, there are over 70 sessions spread across six tracks, and we’re excited to announce the customer and industry-led sessions in Track 5: Life’s Easier with our tEAM. During these sessions, customers and industry experts will offer best practices and real-life examples of how transit agencies use Trapeze EAM.
What can you expect to learn in these sessions? Keep reading for a sneak peek!
1.What’s New with the Illustrated Parts Catalog
During this session, Andi Kirtland, Documoto Customer Success Manager, and Satpal Bamrah, Trapeze EAM Product Management Director, will share how the Illustrated Parts Catalog (IPC) gives your supervisors, technicians, and storekeepers easy access to electronic part schematics and technical documentation directly within EAM. Right from the EAM work order screen, click the IPC button and automatically connect to the correct online parts catalog for what you’re working on. You can drill into the part assembly diagrams and click on the parts you need to request from the parts room. This session takes place on Monday, March 25 at 3:45 PM.
2.How Sun Tran uses EAM to Manage Parts Inventory and Spending
You manage thousands of parts across multiple warehouses. With so much inventory activity every day, how do you keep track of it all accurately? Join Kevin Motzkin, Sun Tran’s Parts Manager, to learn how Sun Tran uses EAM's parts inventory control and purchasing functionality to manage these workflows, with integration to ERP Purchasing. This session takes place on Tuesday, March 26 at 9:00 AM.
3.How MBTA uses Network Restrictions to Manage Rail Slow Zones
EAM's Network Restrictions is used by operations and maintenance divisions to manage all rail slow zones. Learn how MBTA uses this powerful module to safely and efficiently manage all track speed and operating restrictions across all rail lines with Hugh Quinn, MBTA’s Director of Reliability and Configuration Engineering. This session will take place on Tuesday, March 26 at 11:00 AM.
4.Triennial Review Success for Maintenance with GDRTA
Do FTA Triennial Reviews make you nervous? Feel like you just completed a review and it’s time for another one? Take the uncertainty out of Maintenance Triennial Reviews with some proven ways to be confident and successful with Daron Brown, Chief Maintenance Officer, GDRTA. This session will take place on Wednesday, March 27 at 2:00 PM.
Check out the agenda for more track and hands-on sessions with our EAM team.
New to ThinkTransit this Year
In addition to the track and hands-on practice sessions, this year we are offering Office Hours. These hours take place on Tuesday, March 26 from 3:00 – 5:00 PM. No registration required! Drop in and ask questions, troubleshoot, or just chat with our EAM Technical team.
Registering For Sessions
If you’ve already registered for ThinkTransit, you can save your spot for any of these sessions by building your personal agenda. Follow these steps to secure your spot:
Click the 'Register' button at the top of the ThinkTransit website and then click 'Already Registered.'
Enter your information and confirmation number (provided in your registration email confirmation). Click OK.
Proceed through the options until you get to the 'Agenda' module; here, you will be able to add your sessions.
Select your sessions for your personalized agenda.
Proceed to the final checkout page, where there is a 'Submit' button to save your agenda.
If you haven’t registered for ThinkTransit, there’s still time to join us! Don't miss out on the chance to gain valuable insights from your peers and industry experts that you can bring back to your transit agency.
And remember, groups of 5+ can register at a discounted rate. To take advantage of group pricing, please email conference@trapezegroup.com
Looking forward to seeing you there!
Today, people rely on readily available information to support daily decision-making and planning.
Whether searching the internet to find a good restaurant or checking the weather to plan your outfit for the day, instant access to information is highly valuable.
Accurate, up-to-date information is just as important; people want to see the most recent restaurant reviews or weather updates. The same goes for public transportation.
As your agency continues to work towards ridership recovery, it is crucial to understand the importance of real-time information to your riders. Riders depend on transit services to get them to the right place at the right time. If your riders aren't informed about service delays or able to find updates about their service, they may become frustrated and lose trust. How do you keep their trust? Information is power.
Picture this
You ride the local transit service daily to get to and from work, so you know the bus schedule like the back of your hand. One day after work, you head to an appointment in an area that you're unfamiliar with – and on a different route. As you wait for the next bus to arrive, you realize it's taking longer than you had thought it would. You're unsure if this is common since it's not your usual route, so you call the agency helpline to find out when the next bus is coming.
You're greeted by an automatic answering machine informing you that you've been put in a queue and that calls will be answered in a priority sequence. After waiting a few minutes on hold, you’re still not put through and begin to feel a little frustrated.
Stacy is a customer service representative at the local transit agency. In the past 10 minutes, she's responded to 3 phone calls from riders requesting the time for the next bus, amongst other requests. With a large queue of callers still waiting and a list of other priorities she must accomplish before the day's end, Stacy is feeling very overwhelmed.
An alternative solution - Trapeze Group’s INFO-IVR
This scenario could look slightly different if your agency helpline used Trapeze Group's interactive voice response (IVR) solution.
With Trapeze's INFO-IVR solution, riders can call the agency helpline, input their stop number, and receive an immediate update on the arrival time of the next bus. INFO-IVR also helps your agency save time and operational costs by offloading call center volumes, allowing customer service representatives like Stacy to focus on other agency priorities.
Get Started Today
Want to continue learning about INFO-IVR? Download our solution sheet to discover how you can provide your riders with 24/7 access to schedule, real-time bus information, and much more!
Trapeze Group's suite of Traveler Experience solutions is here to help your agency build trust with your riders by sharing information in real time.
In the increasingly complex world of public transit, few things are more impactful than sharing best practices with like-minded peers and learning about the latest trends from industry thought leaders.
Every year, hundreds of transit industry experts across North America gather to connect, learn, and discuss the future of transit at ThinkTransit.
The full agenda for this year’s event includes keynote speakers who will share their stories about the daily challenges of transit and staying on top of an ever-evolving industry. ThinkTransit welcomes transit executives, managers, and Vontas and Trapeze product users to come together and exceed passenger expectations.
Sharing Best Practices and Product Innovation
Participants will listen in on a slate of sessions aimed at improving transit experiences at their agencies. Featured products will include Trapeze Mobility on Demand, Mobility Planning & Scheduling, Enterprise Asset Management, Workforce Management, and Risk, Incident, Safety, and Compliance. Here's a preview into some of the Trapeze focused sessions for ThinkTransit 2024.
Mobility on Demand – Discover More:
DriverMate’s Latest Innovations
App based solutions allow for faster deployments and faster delivery of innovation. We'll show you what's new for DriverMate that helps your drivers and supports your vehicle/asset management .
Mobility Planning, Scheduling, and Data-Driven Decision-Making:
What’s Next for MPS? Behind the Scenes Look at What’s New & Coming Soon!
Join the MPS team to learn about all the exciting product updates we've been working on behind the scenes. You'll learn how scheduling principles and practices are woven into each new module and feature and how decades of experience inform workflows and tools that empower schedulers and planners like never before.
Life’s Easier with our tEAM:
Your EAM System: Ensuring Resiliency Over the Years
Your agency made a significant investment in EAM. Technology upgrades can be daunting, with agencies struggling to keep their staff following best practices over time. In this session we will discuss tips and tricks for maximizing EAM system "resiliency" and ROI over the years, from both the technology and the people perspective, including: cloud, SOPs, training program, learning management systems, change management, Trapeze Health Checks, etc.
A Safe, Thriving Workforce for Today and Tomorrow:
Employee Self-Service: Keep Your Employees Connected and Engaged in Real-time
Version 21 introduces Employee Self-Service (ESS). Learn how to manage and support the ESS module, which provides agencies with various functions and features to enable employees to work more efficiently and enhance internal communications. This session will focus on the tools and options available to manage and support your Employee Self-Service (ESS) deployment.
Exclusive Executive Summit for C-Suite Transit Leaders
Transit agency leaders are invited to executive summits featuring panels with Chief Innovation Officers and Chief Operating Officers. The sessions will address the latest transit innovations, operations challenges, and solutions. For the first time, roundtable discussions allow for personal interaction to workshop authentic and relevant transit industry hot topics like increasing ridership/revenue and addressing crime and the unhoused in transit. Then, summit participants will undertake a very special dinner excursion on Monday night.
Register for ThinkTransit 2024
The 2024 sessions are filling up, so register soon to ensure you can attend the presentations that matter most to you.
ThinkTransit Awards of Excellence nominations are now open.
There are a lot of unsung heroes in public transit. Men and women who work behind the scenes each and every day to make sure people can get to work, school, the doctor, or just out into the community. A lot of those folks never get the credit they deserve. The bus operator who helps someone figure out where they are going or offer a kind smile to someone who needs it. The dispatcher who makes sure buses have drivers. The mechanic who makes sure every ride is safe.
A big part—maybe the most important part—of ThinkTransit every year is giving a nod to the people who’ve done that something extra. The people who are using technology to push us forward to find new ways to serve our communities better. The ThinkTransit Awards of Excellence celebrate just a small part of what’s great about transit and it’s time again to nominate someone for an award. It’s time to shine a light on everything great about the work we do.
What are the Awards of Excellence?
If you haven’t attended ThinkTransit before, here is a run down of the six awards we give out on the final day of ThinkTransit:
Advancement. The Advancement award recognizes transit agencies, organizations, and individuals who are striving to expand the boundaries of transit. Perhaps seeking to make the seemingly impossible, possible, and redefining the shape of success in the process. If you’re working on something that will advance the industry, regardless of how big or small, this category is for you.
Innovation. Are you working on an idea or have a long-term vision to change the status quo that the transit industry doesn’t know about yet? The Innovation award is for an individual, organization or agency that hopes to change the transit landscape as we know it, for the betterment of the transit industry.
Alliance. Throughout the year, Trapeze and Vontas industry experts maintain dialogues that work to lead initiatives alongside transit agencies. Every year, the Alliance Award of Excellence recognizes one agency that takes these partnerships to new heights.
Community Building. The Community Building award recognizes individuals who are actively demonstrating leadership on Collaborate, our customer community. From engaging on forums and answering transit industry questions, to submitting new ideas for improvement, these individuals help build a better and stronger Collaborate. This winner will be selected by Trapeze and Vontas.
Best Live Session. This award will recognize the best live session at the 2023 ThinkTransit conference, selected our conference attendees. Live polling will be used throughout the conference to select the winner.
ThinkTransit Employee Award. Our Trapeze and Vontas employees work hard every day to support you, our customers. This award recognizes one individual who stands out and has gone the extra mile in 2022. The award will be selected by you and presented live at ThinkTransit.
Showcasing the best of transit with the Awards of Excellence
Here's the list of winners from the 2023 ThinkTransit event:
You can nominate anyone in the transit industry—even yourself—and they don’t have to be a Trapeze or Vontas customer to be nominated or win either. Nominations close on February 23, 2024.
There are two things people tell us over and over again why they come to ThinkTransit every year: the people and the sessions. We can't tell you who is going to be there yet, but we can share a first look at the ThinkTransit agenda for this year.
All the favorites, plus a lot more
Everything you love about ThinkTransit is back! Hands-on training sessions, customer led sessions with best practices galore, and updates from all the Trapeze and Vontas product teams. After every ThinkTransit we sit down together a look at all your feedback, the good, the bad, and the "well that could have been better" to make sure we're always giving you the most value we can.
This is just the first cut at the agenda, there are a lot of slots to fill, but you can get a feel for what you'll see in lovely (and warm) Tucson! And if you have an idea for something, please let us know. We love to know what will be most useful for you.
The full agenda will come out in February as well as keynote speakers, activities, and everything else you love about coming to ThinkTransit.
The Executive Summit Hosted by Paul Comfort continues!
Last year might have been one of the best Executive Summits ever. We even held a repeat of the first-time CEO panel at APTA in Orlando last year (you can listen to it on Transit Unplugged). Based on your feedback we've condensed the Summit into a single day on Monday followed by a special event dinner that night. Paul has planned two exciting panels with Chief Innovation Officers and Chief Operations Officers and for the first time two hands-on roundtable workshops where attendees can discuss solutions to today's biggest transit challenges.
The Executive Summit is for C-Suite transit leaders only and operates under Chatham House Rules.
The Executive Summit is only $149 per person and includes full access to the entire ThinkTransit conference, activities, and events. Year after year, Executive Summit attendees tell Paul how much they get out of a focused time with peers to work on tough issues in a safe, closed environment.
All good things come to an end, and so must our early bird pricing discounts. Discounted pricing ends on January 31st so register now to get the discount on individual and group registrations.
Group pricing will still be available until ThinkTransit registration closes in March, but if you want the extra discount on top, you need to register before January comes to a close.
We hope to see you in Tucson in March!
It's safe to say that most of us in the U.S. and Canada could use a little warmth and sun right now. So just think about this: the average high temperature in Tucson around ThinkTransit is 77F/25C with 11 hours of sun a day. Sounds like just the ticket to chase away Winter's chill. Join us and your transit colleagues for a few days of warmth while learning and connecting about the industry we love.
"The faster you are proven wrong, the less time you will spend being wrong."
– Erika Hall.
In problem-solving, it is not uncommon for overarching concerns to overshadow subtler background issues. These may include inconveniences such as how the software performs in natural enrichment, convoluted user flows, or as small as an overlooked icon. The Customer Discovery Program (CDP) enables us to create designs with a user-centric focus.
The CDP gathers customer feedback, helping us uncover pain points through observation and opportunities through the user's unbiased perspective. This ensures that issues are rectified before implementation, thereby fostering the creation of solutions that prioritize a favorable user experience.
The foundation of user experience consists of discovery and research. There are many methodologies to facilitate this, including field studies, contextual inquiry, and stakeholder interviews.
Field Studies
Incorporating field studies into the CDP bolsters the program's first-hand understanding.
Field studies contribute a layer of realism, context, and depth to the actionable insights acquired, informing what user-friendly and impactful software solutions are.
Let's dive into field studies—or, in our case, more specifically, a user experience (UX) field study. A UX field study generates rich qualitative and quantitative data by observing users in their natural environment. This approach provides insight into the user behaviors, their needs, and overall challenges when interacting with our products while they perform their daily tasks and duties.
Field studies cultivate user empathy, aligning interfaces closely with user expectations. This is pivotal for effective product design and fulfilling user needs, resulting in a positive user experience.
Contextual Inquiry
Engaging in contextual inquiry represents an excellent methodology for unveiling hidden insights.
This form of field research aims to furnish comprehensive insights by delving into the contextual backdrop wherein tasks, actions, and overarching strategies transpire.
The inquiring or observation phase is pivotal as this is an opportunity to witness these activities live. This stage enables examining their operational environment, including workflow elements and user interactions, and identifying improvised strategies to achieve goals. Such nuanced understanding can only be attained within the authentic confines of their natural environment or meticulously controlled settings.
Observations are through notetaking, capturing videos, photos, and audio recordings.
Stakeholder Interviews
Conducting stakeholder interviews proves to be highly advantageous for the CDP.
The objective of performing a stakeholder interview is to actively involve the user, map their journey and fundamental inquiries, and ascertain their overarching objectives.
Conducting in-person or remote interviews with stakeholders offers a valuable opportunity to inquire about their goals, user needs, and pain points to align with an overall shared vision.
Incorporating the feedback and perspectives of stakeholders enables the CDP to fortify its approach to user discovery for a more robust and well-rounded development process.
User Testing
The CDP exemplifies our dedication to meticulous user feedback collection, ensuring issues do not go unnoticed. The quickest way to evaluate a product or feature is user testing.
It is crucial in ensuring that we:
Target user behaviour
Discover opportunities
Validate our assumptions
Uncover pain points
Identify issues before they are built
User testing sessions are conducted in-person or remotely. Using a prototype or actual product interactions, the participant is given a series of short scenario tasks related to the feature or workflow being tested. It is important to note that there are no wrong answers. We are not testing the participant; we are testing the app itself.
This method allows for a comprehensive examination of features and tasks, catering to qualitative and quantitative insights.
The sessions generate a large amount of feedback, encompassing a broad spectrum of user experiences, which is then organized, synthesized, and funneled into actionable insights. This feedback is valuable for identifying successes and iterating on opportunities and pain points within the product.
To complement the qualitative data, surveys are used to track usability scores, providing a quantitative metric to measure the overall user experience and satisfaction. This holistic approach to user testing ensures a thorough understanding of user interactions, enabling continuous improvement throughout the product development lifecycle.
The CDP underscores our commitment to gathering precise user feedback, where our dedicated efforts focus on identifying and addressing a comprehensive range of issues to enhance the user experience. Integrating field studies adds depth to our insights. Our methodologies, including contextual inquiry and stakeholder interviews, emphasize a comprehensive decision-making process. We align solutions with expectations and broader goals by engaging directly with users and stakeholders. The CDP is a proactive framework that resolves issues before implementation and contributes to user-friendly and impactful software solutions. Moving forward, user perspectives, stakeholder insights, and research methodologies will remain pivotal in our pursuit of excellence and user-centric innovation.
Subscribe to blog communications at the bottom of this page to continue learning about our CDP program.
Welcome to 2024!
A new year, a renewed focus. In the January spirit of resolutions and the quest for improvement, have you planned your maintenance goals this year? Trapeze Enterprise Asset Management (EAM) can help. In this blog we reflect on how your peers use EAM to help them realize their goals for improving efficiency and controlling costs, how to set yourself up for maintenance success, and trends to watch.
How your peers use Trapeze EAM
When Candace Moore arrived at AAATA in 2018 as the Manager of Fleet Services for TheRide, she wanted to analyze the efficiency of the agency’s maintenance practices. Candace quickly learned that Trapeze’s EAM system currently in use was a valuable resource for data. But she also recognized that ‘data for data’s sake’ has no intrinsic value – it needs to be actionable. Looking to optimize AAATA’s use of EAM, Candace sought out the Trapeze team to assist.
Identifying and tracking effective key performance indicators ( KPIs) enabled AAATA to optimize the rich data generated from EAM and improve its maintenance efficiency and control costs. As a result, AAATA saw substantial efficiency improvements.
Standard repair time decreased from 2 to day to 6 hours
40% increase in scheduled work over unscheduled work
From AAATA to MARTA, the agency optimized its maintenance practices by first optimizing its use of EAM. Trapeze and MARTA worked together to evaluate MARTA’s EAM workflows, updated best practices and software configurations to improve its maintenance analytics and efficiency.
MARTA is the ninth largest transit authority in North America with nearly 5000 employees. The agency has been using Trapeze EAM since 2006. MARTA uses EAM to manage its bus, paratransit, non-revenue, track work vehicles, rail facilities, and maintenance of way (MOW) assets. With MOW alone, MARTA improved operational efficiency by 70% by interfacing EAM with its graphical track maintenance tool.
Like any system in use for a while, the team fell into comfortable patterns. Through attrition, MARTA discovered that some tribal knowledge and nuances for using the system were lost. Some of the business units were not aware of updated functionality. Jonathan Weaver, a long-time MARTA employee, became the Manager of Operations Technology in November 2022. He started asking questions about EAM: What does it do for us? How can it make us better? Jonathan decided to bring Trapeze onsite to share with the team features and functions they might be missing, as well as the latest in transit best practice workflows.
“I’ve been really blown away by the whole optimization process and workflow standardization.”
-Jonathan Weaver
When MST Facilities went live with EAM Mobile, the agency worked with Trapeze to ensure that the system was configured to be easy to operate for technicians and maintenance staff in the field. MST has 400 repair task types in EAM and 15 total repair reasons for its facility assets. By creating work order codes for PM inspections, repair groups and tasks, repair reasons, work classes, work accomplished codes, and inspection procedures, these codes have simplified the process.
Staff using EAM mobile can easily pick a code from the list. This process has cut down significantly the time staff must search in EAM.
One of the trends that occurred post-Covid and continues into 2024, is a shortage of maintenance technicians. Agencies are having to do more with less staff. Doing more with less means technicians need support to enable them to do their jobs easier and smarter. Providing technicians with easy access to schematics, parts, and work orders in the field is critical. MST improved efficiency and data accuracy with EAM mobile. All work activities are now recorded in EAM, enabling MST to capture true costs with improved data elements for its facility assets.
100 facility work orders per month
110 preventative maintenance inspections per month
How to prepare your agency in 2024
So how can EAM set you up for success in 2024? Beyond setting KPIs, ensure you are:
Getting your data house in order and making sure you are entering it correctly
Using EAM’s superpower: Managing repeatable workflows
Preparing for Transit Asset Management (TAM) reports ahead of time
Leveraging EAM for capital planning and grant writing
As noted in the MARTA example above, many of our customers are only using a small percentage of EAM’s capabilities. That’s where a health check and optimization strategy come into play. As we build our solution, we continue to evolve. How long ago did you install EAM? What version are you on? There may be features in the tool that by simply turning them on could give you immediate value. As an EAM customer, it’s time to take another look at how you are using existing features or consider adding these features to your EAM toolkit.
Mobile
All your mobile technicians are on the move and capturing data via a portable hand-held device ensures your organization has the most reliable data from which to make business decisions. Additionally, Mobile PDAs can be utilized in the parts room, for pull-out inspections, consist inspections and for track and signal inspection and work orders. MobileFocus works in wireless, store/forward wireless, or in batch mode, providing our customers with the most flexibility possible.
Inventory and Receiving – perform a complete inventory, issue parts to a specific work order and perform direct issues of parts
Work Order and Inspection Management – record all work order or inspection tasks from a remote location, open new work orders directly on a mobile device
Service Requests – input service request/defect information from Vehicle Condition Cards
Labor Capture – capture all labor transactions associated with a work order or Inspection
Illustrated Parts Catalog
Trapeze’s integrated Illustrated Parts Catalog (IPC) allows foreman and technicians to quickly look up parts needed by drilling into schematic diagrams and transfer that list of needed parts to an open work order or parts request, saving time and effort. This module radically improves efficiency in your shop by eliminating the cumbersome process of searching through paper manuals and walking requests over to the parts room. When retiring vehicles, easily scan multiple manuals to see where parts can be repurposed.
Increase easy access to all manuals and catalogs
Request parts from within the catalog
Launch from a work order with a single click to the specific manual within a parts request
See the current quantity of any part on hand in the storeroom within the catalog
View parts in context in equipment diagrams to help eliminate component misidentification
Search across catalogs to make strategic purchasing decisions
Import part assembly, upload diagram
Automatic Hotspot: validate the automatic connection between the parts list and the diagram
Linear Capabilities
In addition to rolling stock, you are responsible for maintaining wayside assets, including stationary (signals, switches, etc.) and linear infrastructure (track, catenary lines, electric traction and more). You need rail solutions to help plan and track the defects, inspections, repairs, and maintenance. Our approach has been to build industry-leading linear capabilities right into EAM for use by the Maintenance of Way/Track, and Signals departments. EAM Linear extends our maintenance management functionality with the use of a powerful linear reference system (segments, markers, offsets).
Define, manage, and maintain linear assets, such as track and catenary
Support a comprehensive “linear reference system” (“LRS”) approach for managing linear
EAM-ERP Interfaces
One of the trends we’ve seen in 2023 and continuing into 2024, is agencies choosing to integrate an Enterprise Asset Management system (EAM) and an Enterprise Resource Planning system (ERP). An ERP handles day to day financial and HR transactions whereas a transit-focused EAM makes sure all your passenger facing vehicles and facilities are safe, reliable, and fully functional. Transit assets—buses, trolleys, rail, and fixed assets—are far more complex than typical assets found outside transit. Transit workflows are also highly specialized: pre-trip inspections, state of good repair, vehicle fueling/charging, component rebuilds, asset configuration management, plus specific regulatory reporting (TAM, NTD reports, etc.). The range of asset types and workflows is far beyond the capabilities of ERP solutions with a focus on managing the financial side of the organization.
Shoehorning transit assets into an ERP leads to problems down the road including:
Different asset management systems for each part of the agency that ultimately fail to support the agency’s goals
Difficulty integrating data from siloed EAM solutions into the ERP finance and procurement models
Difficulty reporting on data across the agency with a complete picture of asset maintenance and status
A single ERP + EAM interface means reports can be generated faster, more consistently, and more holistically across the agency. Your data is vetted, complete, and accurate knowing it’s handled the same way across the entire system. Each system becomes the “best of breed” single source of truth for your agency. You get the most out of both systems when you let them each focus on what they do best. Our Trapeze EAM team have extensive experience interfacing with ERP systems.
What’s Coming
As always, we welcome your feedback. Meeting with our customers onsite, via our Collaborate customer online community, and at our annual ThinkTransit user conference, we continue to build our EAM solution to meet the specific needs of transit. We are focused on usability — enabling you to work smarter, not harder and do more with less. Stay tuned for more exciting updates in 2024.
Don’t miss out on early bird discounts and register for ThinkTransit today!
There are a lot of things to count on in December: crowded malls, the constant flow of Amazon packages arriving at your door, holiday parties, and ThinkTransit registration! We’re really excited for next year’s program, filled with everything you love about ThinkTransit: hands-on learning, in-depth sessions, amazing keynotes, and of course, getting together to celebrate public transit.
ThinkTransit will run from March 24-27, 2024, at the JW Marriott Star Pass in Tucson, AZ.
Details
You can register now on the ThinkTransit website to reserve your spot in the conference and be the first to know when sessions, speakers, and events are announced next year.
Pricing:
Early Bird: $1,275 USD available until January 31, 2024
Regular: $1,500 USD available from February 1 until March 21, 2024
Group (5+): $1,125 USD available until March 21, 2024
Hotel:
ThinkTransit will take place at the JW Marriott Starr Pass from March 24 – 27, 2024, in Tucson, AZ. Secure your stay at our conference hotel with an exclusive rate of $269 USD per night, plus taxes and fees. The hotel conference rate will be available until February 20th, 2024.
About ThinkTransit
Hosted by Vontas and Trapeze Group, you don’t want to miss this three-day conference where you and your peers can get together to learn from each other and help tackle today’s toughest transit challenges. Year after year, attendees tell us the best thing about ThinkTransit is everything they learn inside and outside of the sessions. Attendees value building a list of connections from across North America who they can call on for insight and advice.
Public transit is unique in that transit agencies and railroads don’t compete with each other. At ThinkTransit, attendees and industry experts are happy to share what’s worked for them and what pitfalls to avoid. Our passion for public transit and the positive impact it has on the world is just one of the things that makes what we do so special.
We’ll be announcing information about sessions, speakers, tech tours with Sun Tran, Awards of Excellence nominations, and more, soon. Make sure you sign up for ThinkTranist updates, even if you don’t register today. We don’t want you to miss a single announcement.
Hands-on sessions and the hotel fill up fast. Don't wait to register!
Illuminate your data and processes anew with Trapeze RISC.
At the recent APTA TRANSform Conference and EXPO, I had the opportunity to be on a panel hosted by Modaxo SVP Paul Comfort with a couple of our RISC (Risk, Incident, & Safety Compliance) customers. We talked about the product and how it’s transformed not only their safety data, but their internal processes too.
If you’d like to hear the whole discussion moderated by Transit Unplugged host Paul Comfort, tune into the latest episode of Inside Trapeze.
Chris Tuff and Rahmin Azria of CENTRO in Upstate New York, shared their experience implementing RISC and, more importantly, why bringing RISC into their agency is essential to improving safety.
To set the stage for how CENTRO is implementing RISC, you first need to know how safety data was gathered, tabulated, and recorded at CENTRO.
Drowning in a sea of paper
A seventeen-page, paper report.
Before RISC, CENTRO gathered safety data using a seventeen-page, paper-based reporting form. For any supervisor to submit an incident, the typical process would be to take time (apart from the regular day-to-day operations) to complete a very detailed and lengthy form to then submitted to another person to enter all the collected form data into the system.
Over the course of time, these archived reports build up and are notoriously terrible to deal with if you need to go back and review/reference past incidents. Additional time is wasted pulling through boxes of reports to find something, much less trying to do an analysis on the information.
One person stitched all the data together
At CENTRO, a single person was responsible for entering the data from the 17-page form into a database. With the form collection process being manual, they had to decipher handwriting and go back for follow-up questions should there be any missing information/data required.
Additionally, this same person was also responsible for keeping the database running, fixing issues, and generating reports. Because this database sits outside CENTRO’s usual data infrastructure, there is no way to integrate safety and incident data with HR, maintenance, or dispatch data to understand the context and resolution of each incident.
CENTRO’s safety data was stuck in a silo preventing leadership from understanding trends, patterns, process gaps, or what the most pressing training issues might be.
Gather it, analyze it, understand it, keep it
RISC changed the entire way CENTRO worked with safety data. Now incidents are reported online regardless of location. If there is an incident in the field, an operator or supervisor can complete their report on the scene instead of waiting to get to the office. On-site and immediate incident reporting is integral in capturing all details in the moment without compromising data integrity, and can be augmented with photos or video of the scene.
Once the incident has been reported, the data is automatically gathered and analyzed. With 360-degree data transparency on the incident reported, set a clear path from incident to resolution to next steps. Follow-ups across departments (maintenance for repairs, HR for training, and many others) are automatically dispatched and managed within the system. Updates to the incident are stored in a central place, creating a single source of truth for each incident.
Because the data is automatically analyzed, key stakeholders can see where CENTRO stands at all times against their key KPIs and targets. Everyone can track essential KPIs for PTASP compliance on a single interactive dashboard. From this dashboard, CENTRO can view their long-term trends and assess where additional training is needed or where particular trouble spots are at the agency.
RISC can be used to track safety incidents across the agency, not just in the yard, garage, or in the field. Using RISC, CENTRO has a complete 360-degree safety picture from the back office to the yard to the streets.
For bus agencies that never had rail, who are now forced to track PTASP, set goals, look at the benchmarks and say, okay, “what are we seeing an increase in? What are we seeing a decrease in? How do we readjust some of our training to fix?” RISC is essential. We can see where we really need to focus on for training and scale back on other portions because we can see where incidents are occurring. – Chris Tuff
Going beyond data to process improvement
Something fundamental changed at CENTRO as we implemented RISC—it forced CENTRO to examine their own processes. When we work with agencies to implement RISC, it’s a two-way street. We need to understand their operations and their data before we can help them structure RISC to meet their unique safety needs.
But the process of asking questions, questions honed from talking with hundreds of agencies across North America, often brings surprising and positive outcomes. A simple question like: How do you handle this kind of incident or risk? Can lead to how DO we handle that? And that discussion leads to agencies streamlining and improving their processes.
RISC has really taken our chaos and turned it into something coherent. We have certain reporting requirements--whether it be federal or state--and those are usually triggered by answers to questions, like thresholds to what the accident damage was. We have to make sure that we're reporting accurately and what happens after we file those reports. How does it all flow through the organization? There's a lot of places where things are missed. It’s been a great exercise implementing RISC because now we really understand how things are being missed and putting all this together to try to fix our processes and have an established workflow is great. – Rahmin Azria
RISC goes beyond just safety and incident data
RISC can pull in data from across your agency so incident data can be combined with HR data to know when someone last had refresher training. It can pull in asset management data and connect preventative maintenance to safety outcomes. Even things like cleaning schedules and weather incidents can be combined with safety and incident data to fully understand what’s going on at your agency.
RISC is shining light on the way we've always done it, and forcing us to look at things differently to streamline processes and get the information to the people that need to make the decision or make the changes. If we can streamline this information and have a hands on dashboard to get that information real time, we can start the process to initiate changes instead of waiting down the road. We're really excited to see this come to fruition and actually start using RISC to set those KPIs and hopefully maybe it turns into an incentive program or somewhere with an incentive program for the employees to show that we're actually hitting these goals that we set. –Chris Tuff
John Hines is the Managing Director at Volaris Group. Under John’s strategic direction is a portfolio of software vertical organizations in various industries, including for Trapeze Group (Transit), AssetWorks, Kinetic Software, In Tempo, Wynne and Gallery Systems (Asset Management).
With over 30 years’ experience in enterprise software, John is dedicated to meeting the needs of customers.
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